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Job Number: 2155884

Accounts Payable Specialist
San Rafael, CA

Our client in San Rafael is seeking a full-time, temporary AP Specialist to assist their accounting department. The ideal candidate will have experience with Vista Viewpoint and exemplary Microsoft Office skills, as well as extensive accounts payable experience.


  • Analyze incoming AP invoices and accurately enter them into the accounting system.

  • Screen invoices for possible billing inaccuracies and any use tax liabilities that may be due.

  • Work with the Purchasing Department for resolution if an invoice does not match the purchase order, or the purchase order information is not in the system.

  • Actively work to move invoices with approval or PO issues through the proper channels to get the invoices paid in a timely manner; once invoice is approved and processed work with AP staff on weekly ACH and check runs.

  • Assure that all invoices are processed in a timely manner to assist with the monthly closing process.

  • Prepare analysis of vendor accounts, as required.

    Reconcile monthly vendor statements.

  • Perform monthly imports and analysis of the company's credit accounts; work with the equipment and purchasing departments to ensure these invoices are processed timely.

  • Perform monthly AP analytics to identify trends and ensure accuracy of the data being entered into the system.

  • Other duties as assigned


  • Accounting or Finance degree preferred

  • Strong attention to detail and organizational skills

  • Excellent written and verbal communication skills

  • Strong knowledge and experience with Microsoft Office including Outlook, Word, and Excel; Vista Viewpoint experience a plus

Accounts Payable Specialist
San Rafael, CA

About Nelson:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.