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Job Number: 2164990

Job Title: Admin Assistant
Location: Pleasant Hill, CA

Admin Assistant Responsibilities:
  • Assist senior staff in coordinating, preparing and processing of agendas
  • Coordinate compilation of staff reports and supporting documents, and duplication, collation, and distribution of electronic and paper agenda packets
  • Assist senior staff in preparing and distributing accounts payable and statement reconciliation documents, notices, reports, letters and other correspondence
  • Assist senior staff in updating website content; take and transcribe notes or minutes at various meetings
  • Serve as back-up secretary to various City boards and commissions as necessary
  • Assist other staff with special projects as assigned
  • Open, sort and distribute department mail
  • Perform general clerical and secretarial support services for the City Manager's Office including making appointments, scheduling meetings, typing and filing, and checking and recording information on records
  • Act as receptionist, screen calls and visitors, and answer inquiries from the public as applicable
Admin Assistant Requirements:
  • English usage, spelling, grammar, and punctuation
  • Modern office methods, procedures, and equipment
  • Experience with Microsoft Word and Excel
  • Record keeping principles and procedures
  • Organization, procedures, and operating details of the City department to which assigned

About Nelson:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.