Admin Coordinator

Under direction of the Business Manager

Key Relationships (Who does the role interact with?)

Internal

• Business Managers -
• Cellar Operations and Winemaking
• Maintenance and Engineering
• Other TWE departments and wineries

External

• Vendors, Contractors, and Service Providers
• Community organizations
• Local merchants

Key Responsibilities/ Accountabilities:

• Support site procurement practices with creation of department P.O.s and receiving. Assist other departments with accurate expense coding (Spendvision and P.O.s) prior to approval by department managers, and maintain detailed records of expenses for all site departments.

• Process accurate coding of invoices, maintain invoice files, manage records of purchase order

Key Responsibilities/ Accountabilities (continued):

• Harvest duties include assisting with scale house preparation, harvest staff lunches, Last Truck group photo, and other duties to support cellar staff.

• Other projects and duties as assigned.

Key Challenges in Achieving Goal(s): (What are the key challenges faced by this role in meeting its goals/objectives)

• Completion of tasks due to constant change of priorities
• Managing multiple projects/tasks independently
• Accurate documentation of work

Qualifications and Experience:

Qualifications/ Memberships:

• Intermediate/advance level in MS Office applications
• Oracle JD Edwards experience preferred
• Bilingual in Spanish a plus
• Work independently with great attention to detail
• Maintain the integrity of confidential information
• Work and communicate well with all levels in the organization

Experience:

• 3-5 years business office experience
• Winery experience a plus