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  • Sector: Office & Admin
  • Function: Administrative Assistant
  • Contact Email:
  • Duration: 4 Months
  • Start Date: 3/31/2023
  • Expiration Date: 23 March 2023
  • Job Ref: Nelson_2175987_1679587806

Job Number: 2175987

Job Title: Administrative Assistant - Construction Contracts Department
Location: Fremont, CA
Compensation: $28-32/hr

A construction company who works with general contracts is looking for an administrative assistant to help coordinate the contracts team.

The contract admin position will focus just on contracts, no purchase orders, no accounts payable/accounts receivable. They will be responsible for:

  • Receiving subcontracts and processing for signature.
  • Requesting insurance certificates.
  • Preparing and mailing preliminary notice.
  • Pulling a copy of the appropriate city business license to return with the contract, request if one not on file.
  • Requesting DAS 140 if needed.
  • Completing any necessary labor compliance documentation, or forward to appropriate person to complete.
  • Requesting bond if needed.
  • Uploading copies of all documents into Vista by Viewpoint and return contract and documents to client.
  • Processing change orders as needed when receive from client.


  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Develop and implement organized filing systems
  • Perform all other office tasks


  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ?Strong organizational skills

About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services, or any other classification protected by law.