Administrative Assistant

Position Overview: We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role primarily involves data entry, managing emails and phone calls, and supporting various ad hoc projects as needed. The ideal candidate should have excellent organizational skills, a strong attention to detail, and the ability to multitask effectively.

Key Responsibilities:

1. Data Entry:

• Accurately input and update data into electronic databases, spreadsheets, and other systems.
• Maintain data integrity and ensure data is up-to-date and error-free.
• Perform data quality checks and assist in data clean-up activities.

2. Email Management:

• Monitor and manage incoming emails.
• Respond to routine inquiries and forward important messages to the appropriate team members.
• Organize and categorize emails for easy retrieval and reference.

3. Phone Handling:

• Answer incoming phone calls in a professional and courteous manner.
• Transfer calls to the appropriate individuals or departments.
• Take detailed messages when necessary and relay them to the relevant parties.

4. Ad Hoc Projects:

• Provide support for various ad hoc projects, including research, report preparation, and documentation.
• Collaborate with team members to complete tasks within specified deadlines.
• Adapt to changing priorities and assist with other tasks as assigned.

5. Administrative Tasks:

• Help with filing, photocopying, and other general administrative duties.

Qualifications:

• Some college coursework preferred or a Bachelor's Degree.
• Previous experience in data entry and administrative roles.
• Proficiency in using computer applications such as Microsoft Office (Word, Excel, Outlook) and data entry software.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with confidentiality.
• Effective time management and multitasking abilities.
• Positive attitude and a willingness to learn and adapt to new tasks.
• Reliable and punctual.

Compensation: $25.00 - $28.00 per hour