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Job Number: 2170585

Job Responsibilities

  • Support engineering managers with meeting or event planning and prep, scheduling, preparing presentations, note taking and action item tracking
  • Manages OEM travel planning and expense reporting
  • Work closely with Manager, Office Engineering Training and Talent Acquisition team to ensure the proper career fair materials are shipped to the colleges including any giveaways in advance of our event
  • Support the Manager, Office Engineering Training with coordinating candidate scheduling, managing candidate travel, and ensuring all materials and assessments have been received and distributed to the interviewer team
  • Create, maintain, and distribute engineering reports including Org Charts and contact lists monthly
  • Maintain the supply inventory storeroom and order additional supplies and safety equipment when needed
  • Work closely with other engineering staff to achieve overall results as needed.This may include assisting with report processing and assisting other field engineering management
  • Checks or maintains managers' calendars daily; arranges, schedules and confirms meetings, luncheons, external meetings, types meeting agendas and prepares minutes.
  • Additionally, general office duties such as scheduled receptionist relief and other projects assigned when needed

Job Qualifications

  • High School diploma or equivalent, some college preferred
  • 3+ years of administrative experience supporting a work group or manager, or 3+ years FM Global experience
  • Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
  • Able to run and analyze raw data monthly
  • Proficient in presentation and design skills preferred
  • High level of customer service and ability to work independently
  • Requires good organizational skills, attention to detail and ability to solve problems related to duties of the job
  • Must have good oral and written communication skills to provide routine information, answer inquiries via email and/or refer calls
  • Dependable, professional demeanor verbally and in writing and positive interpersonal skills
  • Ability to interpret and follow a variety of guides, manuals, procedural documents, and SOPs
  • Ability to balance and handle multiple tasks and re-evaluate your workload daily to prioritize when necessary
  • Ability to lead, track and take ownership of processes to keep various tasks running smoothly
  • Good interpersonal skills in the face of constant change, and theability to establish new and/or maintain existing systems are essential

About Nelson:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.