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Job Number: 2171946

Administrative Assistant
San Mateo, CA - Hybrid

Role Overview:

The Administrative Assistant will work with the Operations team and report directly to Director of Administration to enhance internal operations and become one of the main staff points for day-to-day operations. This role requires working closely with outsourced business vendors and overseeing a wide range of various administrative responsibilities as it relates to financial, systems and compliance matters. Additionally, the Administrative Assistant will work cross-divisionally to provide administrative assistance, help improve internal systems to and support each staff member as needed.

This role is ideal for entry-level candidates seeking to gain a comprehensive understanding of business operations, eager to grow professionally, and interested in the intersection of philanthropy, tech, healthcare, and lifestyle brands.

Key Responsibilities

? Support the Director of Administration on various special projects such as updating project management systems and building new internal operational processes

? Organize and track financial records including company expenses, invoices, reimbursements

? Work closely with outsourced financial services to ensure necessary documentation is provided for the annual audit

? Coordinate between state government offices and vendors on various matters such as with state tax account offices and the company's payroll specialists on payroll tax accounts

? Provide assistance in updating and filing legal documents such as annual state charity renewals

? Oversee administrative responsibilities such as managing public inquiries inbox, receiving and sort company mail, managing the office phone, organizing and updating company records and documents

? Provide extra assistance as needed on a wide range of project initiatives

Desired Qualifications

? Bachelor's degree or equivalent experience in administrative or accounting work

? Tech Savvy - Google Workspace a must

? Accounting background is a plus

? Familiarity with QuickBooks a plus

? Can handle a wide range of administrative related tasks

? Self-starter who is able to work independently

? Well organized, flexible and enjoys the challenges of supporting a fast-paced work environment

? Excellent time management skills and ability to multitask and prioritize work

? Must be able to work in-person



About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.