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Job Number: 2172351

Administrative Assistant
Menlo Park, CA

The ideal candidate will provide administrative and clerical supports to relieve department managers, directors or staff of administrative details. Duties include, but not limited to, coordinate messages, appointments, information to callers, file maintenance, department office suppliers and mail. They will research, comply and proof word processing assignments. They may operate automated office equipment and other duties / functional task as required within the department.

Unit/Department: Digital Marketing and Engagement


  • Receive and direct visitors and clients
  • General clerical duties including photocopying, fax and mailing
  • Maintains electronic and hard copy filing system
  • Retrieves documents from filing system
  • Handles requests for information and data
  • Resolves administrative problems and inquiries
  • Prepares written responses to routine enquiries
  • Prepares and modifies documents including correspondence, reports, drafts, memos and emails
  • Schedules and coordinates meetings, appointments and travel arrangements for managers or supervisors
  • Prepares agendas for meetings and prepare schedules
  • Sorts and distributes incoming correspondence
  • Maintains office supply inventories
  • Coordinates maintenance of office equipment


  • Education: High School Diploma or GED equivalent
  • Experience: 2 years of office and/or administrative work experience


  • Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint)
  • Familiarity and knowledge of operation of standard office equipment (telephone, copier, fax machine, etc.)
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management
  • Ability to demonstrate business communications skills (verbal, written, listening, reading)
  • Ability to follow standard operating policies and procedures
  • Ability to demonstrate information gathering and information monitoring skills
  • Ability to plan and organize
  • Ability to prioritize tasks
  • Ability to assess and solve problems
  • Attention to detail and accuracy skills
  • Ability to demonstrate customer service skills
  • Ability to work in a team environment


About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.