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Job Number: 2169232

Administrative Assistant - Executive Support(On-Site)
$34-$35 per hour
Newark, CA


A Brief Overview
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

What you will do

  • Calendar management for multiple executives
  • Meeting agenda prep and transcribing/taking minutes
  • Answers, screens and transfers inbound phone calls
  • Receive and direct visitors and clients
  • General clerical duties including photocopying, fax and mailing
  • Maintains electronic and hard copy filing system
  • Retrieves documents from filing system
  • Handles requests for information and data
  • Resolves administrative problems and inquiries
  • Prepares written responses to routine enquiries
  • Prepares and modifies documents including correspondence, reports, drafts, memos and emails
  • Schedules and coordinates meetings, appointments and travel arrangements for managers or supervisors
  • Sorts and distributes incoming correspondence
  • Maintains office supply inventories
  • Coordinates maintenance of office equipment

Education Qualifications

  • High School Diploma or GED equivalent

Experience Qualifications

  • 2 years of office and/or administrative work experience

Required Knowledge, Skills and Abilities

  • Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint)
  • Familiarity and knowledge of operation of standard office equipment (telephone, copier, fax machine, etc.)
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management
  • Ability to demonstrate business communications skills (verbal, written, listening, reading)
  • Ability to demonstrate information gathering and information monitoring skills
  • Ability to demonstrate customer service skills
  • Ability to work in a team environment


About Nelson:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.