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Job Number: 2172219

ADMINISTRATIVE ASSISTANT

Position Summary: Seeking Administrative Assistant to maintain front desk operations and assist with general office tasks. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication.

The position will report to the Burlingame main office 3-4 days per week and the San Leandro office 1-2 day per week, 9 am - 5 pm.


Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Daily Tasks - Burlingame

* Mail

  • Open, scan, and file mail

  • Receive and distribute packages o Ship packages

* Restock

  • Kitchen

  • Office supplies

Weekly Tasks - Burlingame

* Prepare list and receive delivery of groceries

* Review cleanliness of entire office and tidy as needed

  • Conference rooms

  • Kitchen, including inside all refrigerators

  • Immediate exterior of building

  • Restrooms

  • Make notes for items which the cleaning crew needs to address

Weekly Tasks - San Leandro:

* Prepare list and receive delivery of groceries

* Restock

  • Kitchen

  • Office supplies

  • Bathroom supplies

Review cleanliness of entire office and tidy as needed

  • Conference rooms

  • Break room, including inside the refrigerator

  • Restrooms

  • Make notes for items which the cleaning crew needs to address

People Operations Support Tasks

* Schedule meetings and manage calendar for CEO

* Coordinate travel for CEO

* Assist CEO with event and meeting planning and other requests as needed

People Operations Support Tasks

* Schedule meetings

* New hires

  • Prepare workspace

  • Prepare Welcome gift o Instruct on alarm usage

* Help plan company events (Holiday Party, Summer events, BBQs, Happy Hours, etc.)

As Needed Tasks

* Receive and direct:

  • Vendors

  • Visitors

* Prepare for meetings and events o Room setup

  • Supplies and food o Clean up

* General office maintenance including but not limited to: o Maintain the copier and shredder

  • Manage thermostat settings

  • Supply room inventory and organization

* Review swag closet/marketing materials o Prepare order list as needed

* Receive and distribute IT equipment
* Prepare and ship gifts for employees, clients, etc. * Maintain records of receipts

* Mail Holiday cards Company Culture Tasks

* Build content for Lunch and Learns

* Build content for and schedule social events o Happy Hours

  • Game Nights

  • Company BBQs

Competencies: To perform the job successfully, an individual should demonstrate the following:

Accountability - Accountable for measurable, high-quality, timely, and cost effective results.

Adaptability - Accepts criticism and feedback. Adapts to changes in the work environment. Changes approach or method to best fit the situation. Manages competing demands.

Communications - Excellent written and verbal communication skills. Effectively and professionally communicates information and ideas both verbally and in written form. Selects and uses appropriate communication methods. Exhibits good listening and comprehension.

Computer Skills - Uses computers, software applications, databases, and automated systems to accomplish work.

Detail-oriented - Pays close attention to detail. Strives to achieve professional execution, accuracy, and consistency in all tasks.

Initiative - Takes prompt action to accomplish tasks and meet goals and objectives.

Problem Solving/Decision Making - Identifies and analyzes problems weighing the relevance and accuracy of available information. Generates and evaluates alternative solutions and makes effective and timely decisions.

Self-Starter - Identifies and begins work or undertakes a project on his or her own initiative, without needing to be told or encouraged to do so.

Service Orientation - Applies effective interpersonal and problem-solving skills when responding to customers.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

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About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.