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Job Number: 2158920

Job Title: AP/AR Administrator
Location: Santa Rosa
Compensation: $55-62k/hr

Job Summary:
Our client, a leader in landscape maintenance and construction is looking for a dedicated Accounts Payable/Receivable Administrator with expertise in construction invoicing. Responsibilities include supporting the organization's Accounting and Construction departments by implementing and maintaining administrative systems, procedures, and policies. Ideal candidates will be able to work independently and collaboratively to complete multiple project simultaneously and thrive in a fast pace environment.

Job Title Responsibilities:

  • Prepare final invoice packages for all contract and time and material projects, including all applicable backup
  • Assist project managers with project-related administrative tasks
  • Enter Payables and maintain filing system with a high level of accuracy and attention to detail
  • Monitor Receivables aging report, call on past due accounts, send statements, and maintain records
  • Reconcile Purchase Orders to monthly statements
  • Conducts data entry; produces dispatches for service calls received; maintains project lists and updates customer files.
  • Maintains databases (e.g., mailing lists, contact lists, client information)

    Job Title Requirements:

  • Has at least 4 years of professional experience involving construction invoicing (i.e. progress billing, retention, COIs, Lien Releases, AIA, etc.), AP, collections, administrative support, clerical responsibilities, and reporting in excel.
  • QuickBooks; Highly desired
  • Has a desire to make an impact by identifying inefficiencies and implementing solutions.

Additional Information:

  • Holidays, Accrued Vacation, Medical, dental, vision, 401K Retirement Plan and other benefits


About Nelson:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.