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  • Sector: Executive Search
  • Function: A/P Specialist
  • Contact Email: jleighton@nelsonandassociates.com
  • Expiration Date: 26 September 2022
  • Job Ref: Nelson_2172187_1663272399

Job Number: 2172187

We have partnered with a client located in San Mateo that is seeking an AP Specialist. If you are open to new opportunities, please send me your information for additional details.

Position Description:Under supervision of the Accounts Payable Supervisor, the AP Specialist is responsible for the full cycle Accounts Payable function, including cost accounting, auditing expenses; maintaining accounting records, and providing support relating to day-to-day operations.

Essential Duties & Responsibilities:

  • Responsible for high volume, full cycle Accounts Payable processing.
  • Open, review, sort, scan, and obtain approvals on all new A/P invoices and check requests.
  • Process weekly payment run.
  • Audit all entries for coding and proper authorization level in accordance with department policies and procedures.
  • Enter all vouchers into MIP Accounting system and prepare batch entry reports in a timely and accurate manner.
  • Maintain A/P system records including but not limited to collection of W9's, assignment of payment terms, and vendor information.
  • Prepare and distribute Form 1099, 1098, 1096 and other related tax forms.
  • Audit employee expenses to ensure compliance with corporate policy before paying. Process expense reports and reimbursements for employees and petty cash.
  • Respond to all inquiries in a professional and prompt manner. Keep the Accounts Payable Supervisor informed of important issues and critical situations.
  • Proactively resolve issues with vendors pertaining to Accounts Payable.
  • Assist with annual audits by providing proper backups.
  • Participate in promoting a safe, healthy and clean working environment at all times consistent with applicable laws, industry standards and the agency's own Health & Safety Program.
  • Perform other related duties, responsibilities and special projects as assigned by AP supervisor or Director of Finance and Accounting.


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About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.