Back to Job Search

Job Number: 2177148

Job Title: AP Specialist

Location: Oakland

Compensation: $30-$40/hr

Job Summary:

Are you ready for a dynamic role that will ignite your passion for accounting? Look no further! Our client is seeking an exceptional Accounts Payable Specialist to join their team. Join a leading organization in the education sector and become a vital member of our accounting team. You will be responsible for managing critical financial processes, including invoice processing, payment reconciliation, and vendor management. If you thrive in a detail-oriented environment, possess expertise in accounts payable, and enjoy generating reports and handling account reconciliations, we can't wait to hear from you! Don't miss out on this exciting opportunity to contribute to our mission-driven organization and make a difference in the lives of students.

Key Responsibilities:

· Processing of high volumes of Accounts Payables invoices and expenses reports while ensuring high level of accuracy through knowledge and understanding of chart of accounts.

· Understanding of Aspire's fiscal control policies as it relates to vendor and employee expense purchases, and performing work duties in support of the policies and accounts payable best practices.

· Work collaboratively across multiple departments to ensure coding of Accounts Payable is done with the highest level of accuracy.

· Owns and maintains vendors records including review and processing of new vendors in accounting system and filing away vendor invoices. Page 1

· Able to process all Accounts Payable and employee expense check preparation lists for weekly check runs and record all direct charges to bank accounts.

· Reconciles vendor accounts and reviews outstanding payments. Provides effective solutions to any outstanding issues.

· Able to multitask and work under time constraints especially on check run days.

· Performs and assists in other Accounting related processes and duties such as documentation of processes, account reconciliations or adjusting reclassifications as required and assigned.

· Able to leverage accounting, purchasing, or other systems to do complex troubleshooting and provide solutions or answers

· Fulfills ongoing and ad hoc reporting requests utilizing Coupa, Abila MIP and excel as needed, including legal spend reporting

· Reviews American Express card program activity on a monthly basis and processes new card requests, setting limits in line with Aspire's fiscal control policies


· Understanding of accounting practices and principles

· Ability to research vendor issues and provide effective solutions

· Strong customer service orientation; able to address difficult situations or escalate them to supervisor to minimize confrontations or confusion

· Works well across many teams and maintains positive professional relationships

· Demonstration of appropriate follow-up and sense of urgency, alerting supervisor to errors and issues in a timely manner

· High degree of accuracy with attention to detail

· Growth mindset with passion to learn and leverage the Coupa system to streamline processes

· Demonstrate knowledge of, and support, Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior

· Perform other related duties as required and assigned

· 2+ years of Accounts Payable experience using Coupa or a similar purchasing system

· Experience with automated accounting systems

· Proficiency with Microsoft suite


About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services, or any other classification protected by law.