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  • Sector: Office & Admin
  • Function: Executive Assistant
  • Contact Email: rparker@nelsonstaffing.com
  • Duration: Temp to Hire
  • Expiration Date: 10 February 2023
  • Job Ref: Nelson_2174491_1673468858

Job Number: 2174491

Business Professionals by Nelson Connects is actively interviewing experienced Executive Assistants for an ON-SITE (not remote), contract-to-hire assignment with a Credit Union client of ours in Dublin, CA. Must have previous experience supporting C-Level Executives, with heavy emphasis on booking travel, calendaring and meeting planning/coordination.

Rate:
$38- $39/ hour

Schedule:

Monday - Friday, Full-time, with possible overtime 2x per month.

Position Summary

In this role, responsibilities will include providing primary executive administrative support to both the Chief Technology Officer and Chief Lending Officer. The successful candidate will be professional, service oriented, have an attention to detail orientation, manage and prioritize multiple priorities and ability to think critically.

Responsibilities

  • Provide high quality and timely support to two members of the executive leadership team, ensuring all expectations are met.
  • Manage and organize complex and demanding calendars by actively responding to meeting requests.
    • Proactively resolve and prioritize conflicts
    • Coordinate with other admins, VPs, and/or team members
    • Coordinate with outside vendors, organizations, and/or consultants
  • Keep executive well informed of upcoming commitments and responsibilities, act as a "barometer," having a sense for the issues taking place in the environment.
  • Maintain current department organizational charts, personal and business contacts.
  • Coordinate executive travel and complete expense reports
  • Manage and coordinate Leadership Team, Management Team, All Team and other functional/department/staff meetings.
    • Coordinate with stakeholders
    • Track agenda items
    • Prepare presentations
    • Take meeting minutes
    • Coordinate with Technology and/or facilities to ensure successful meeting
  • Support department projects as directed
    • Will require proficiency in PowerPoint, Excel, and Word
    • Proactively track deliverables, milestones, timelines
    • Create correspondence, reports, memos, charts, tables or presentations
  • Prepare Committee meeting packages
    • Coordinate with board liaison for monthly package requirements
    • Assemble Committee packages including Board Committee meetings and provide back up support for assembling Board/or other Committees as requested.
    • Take meeting minutes when required
  • Seasonal Projects
    • Department holiday events
    • Company-wide SPEERIT and appreciation days
  • Provide back up support for other administrative assistants
    • Provide back up support for the CEO's phone and visitors
  • Uphold and maintain a professional presence in stressful circumstances
  • Perform other duties as assigned

Minimum Qualifications

  • 8+ years of experience in the capacity of an Executive Assistant
  • Impeccable execution of administrative activities, with high attention to detail, organization and process
  • Strong verbal and written communication skills
  • Ability to analyze information using logic and process to address miscellaneous situations and challenges
  • Strong Microsoft Office skills: Excel, PowerPoint, and Outlook
  • Proficient in Zoom, Teams, and other meeting platforms
  • Adaptability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment
  • Strong relationship management skills, ability to build a personal network throughout the company
  • Flexibility working independently or partnering with a variety of teams
  • Ability to exercise utmost discretion and judgement when working with confidential information and documents
  • Demonstrated ability and willingness to continuously acquire new skills and competencies
  • Preferred
    • College degree
    • Board software knowledge
  • Able to lift up to 25 lbs.
  • May be required to work occasional hours outside of normal business hours


#LI-TH1


About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.