Contracts Analyst

Job Title: Contracts Analyst
Location: Sacramento, Ca
Compensation: $28.00- $32.00/hour

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Manages a large portfolio of HUD grants as assigned by the Chief Operating Officer, including but not limited to:
• Conducts onsite monitoring of sub-recipient projects to ensure contract compliance.
• Provides support, technical assistance and training on record keeping program and data quality requirements.
• Develops collaborative approaches to working with subrecipient program staff.
• Creates training materials to improve and standardize processes.
• Analyzes current regulations as it applies to subrecipient programs and provides recommendations help inform local and system policies.
• Improves tracking of project metrics and performances.
• Collaborates with subrecipient programs with an elevation/ feedback loop for process improvement.
• Prepares renewal project funding applications for the annual funding competition.
• Works closely with Financial Analyst to ensure grants are in good standing, including but not limited to:
• Reviews and analyzes monthly grant claim forms/ reimbursement requests.
• Identifies spending patterns or issues.
• Occasional coordination and involvement in various committees and community meetings.
• Works with the HMIS Coordinator to track service delivery and outcomes.

Other Responsibilities:

• Regular, predictable attendance is required.
• Ability to get along and work effectively with others.

Supervisory Responsibilities: This job has no supervisory duties.

Measures of Performance: The Contracts Analyst shall be considered to be performing in an acceptable manner when the following have been accomplished:

1. Analytical Thinking - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Makes a systematic comparison of two or more alternatives; Notices discrepancies and inconsistencies in available information; Approaches a complex task or problem by breaking it down into its component parts and considering each part in detail; Weighs the cost, benefits, risks, and chances for success in making a decision; Designs work flows and procedures.

2. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

3. Forward Thinking - Anticipates possible problems and develops contingency plans in advance; Notices trends in the industry or marketplace and develops plans to prepare for opportunities or problems; Anticipates the consequences of situations and information and plans accordingly; Anticipates how individuals and groups will react to situation and information and plans accordingly.

4. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

5. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others; Effectively applies technical knowledge to solve a range of problems; Possesses an in-depth knowledge and skill in a technical area; Develops technical solutions to new or highly complex problems that cannot be solved using existing methods or approaches; Is sought out as an expert to provide advice or solutions in his/her technical area.

6. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

7. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Tailors the content of speech to the level and experience of the audience; Uses appropriate grammar and choice of words in oral speech; Organizes ideas clearly in oral speech; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

8. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

9. Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

10. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

11. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Bachelor's degree (B.A.) from four-year college or university; and 3-5 related experience and/ or training or an equivalent combination of education and work experience is required.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports, and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software and the Microsoft Office Suite of products. Knowledge of basic office equipment should include: Internet and email, copy and fax machines, postage meter and telephone.

Certificates, Licenses, Registrations: A current CA driver's license and proof of auto insurance are required.

Other Qualifications:

· Ability to interact and communicate effectively with a diverse group of providers.

· Excellent analytical skills and attention to detail.

· Knowledge of or experience working with local community organizations.

· High commitment and work ethics.

· Knowledge of monitoring, process, or performance improvement a plus.

· Knowledge of internet, email, and Microsoft Office suite products is required.

Physical and Emotional Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.

While performing the duties of this job, the employee is frequently in a stationary position. The employee is frequently required to remain in a stationary position; move or traverse; operate, inspect, activate, prepare, place, position, reach, or detect; ascend/descend or work atop; position self, move self, or crawl. The employee must occasionally transport, install, and/or move up to 20 pounds. Must be able to travel with luggage and be able to transport materials and personal overnight supplies. Specific communication abilities required by this job include converse, detect, convey, express oneself or exchange information, Specific vision abilities required by this job include close, peripheral or distance observation, color detect; recognize, judge, inspect, access, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Job Title: Contracts Analyst
Location: Sacramento, Ca
Compensation: $28.00- $32.00/hour