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Job Number: 2176884

Executive Assistant

Hourly Rate: $38.00-$40.00

Position Summary: The Executive Assistant will support the C-Level leadership team with daily administrative duties and completes a broad variety of high-level administrative tasks that include but are not limited to managing an active calendar of appointment, completing expense reports, composing, and preparing correspondences, arranging complex and detailed travel plans, itineraries, agendas and compiling documents for meetings. The ideal Executive Assistant demonstrates consistent excellent quality and thoroughness of work and a high degree of attention to detail.

Essential functions include but are not limited to:

  • Maintaining the executive leader's appointments, scheduling meetings. Overseeing travel arrangements and arranging conference calls.
  • Reviewing and prioritizing written communications directed to the executive leader and exercising sound judgement to resolve general matters.
  • Preparing incoming and outgoing correspondences. Assisting in answering and delegating matters for response follow-up, and/or directing to the executive leader as appropriate
  • Ensuring the timely preparation and delivery of materials and reports for both internal and external meetings.
  • Staying informed of all activities, issues, and operations within the company in order to effectively prioritize, coordinate, and monitor progress on requests, responses to internal and external inquiries, and projects. Maintaining tickler file for appropriate follow-up.
  • Processing expense reimbursements, timecard maintenance, invoices, and other internal reporting requirements in a timely manner.
  • Managing confidential matters with discretion and professionalism.
  • Performs other duties as assigned.

Education and/or Requirements:

  • Minimum five year experience of Executive Assistant experience, preferably from mid-large sized company.
  • Excellent organizational skills
  • Strong Attention to Detail is a must.
  • Time management, detail oriented, and multitasking skills.
  • Experience in successfully meeting deadlines.
  • Bachelor's level education.
  • Experienced in team work with diverse education, skills, and background staff.


About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services, or any other classification protected by law.