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Job Number: 2177226

Job Title: Executive Assistant - Temporary Contract
Location: Moraga, CA
Compensation: $30.00-$40.00

General Summary:

  • Responsible for providing a range of administrative support and coordination of projects for the CFO, the Business Office, Accounts Payable/Receivable, Payroll, and Human Resources. Responsible for maintaining high standards of professionalism, efficiency, communication, discretion, and independent judgment. In working with internal and external contacts, this position deals with a wide range of highly sensitive issues under tight deadlines.

Essential Duties and Responsibilities:

  • Provide a wide variety of administrative support to the VP of Finance and administration and the departments under their supervision.
  • Manages calendars to prioritize and resolve conflicts and to ensure all commitments and deadlines are met.
  • Prepares responses, correspondence, meeting materials, schedules, and other forms of communication among multiple departments.
  • Maintains records in compliance with retention policy and according to the practices established by the VP of Finance and Administration.
  • Assists the VP of Finance and Administration in coordinating daily activities, as well an annual audits to ensure commitments and deadlines are met.
  • Supports Accounts Payable/Receivable when needed.
  • Checks A/P batches for accuracy prior to submitting checks for approval.
  • Audits all A/P invoices/checks and requisitions/expenses reimbursement/purchase orders, etc. to ensure policies are followed prior to returning them to A/P for filing.
  • Assists VP of Finance and Administration with managing third-party leases, contracts, and agreements including their execution and renewal.


  • 3-5+ years of experience as an Executive Assistant
  • Experienced with office procedures, data compilation, and record maintenance.
  • Must have the ability to observe and maintain a high degree of confidentiality and professionalism.
  • Must be proficient, detailed, and accurate to assist in managing a smooth office environment.
  • Must demonstrate creativity, flexibility, foresight, and mature judgment in anticipating and solving problems with a variety of situations.
  • Effective and professional communication that interfaces with multiple levels of company personnel is a must.
  • Requires functional knowledge of company operations and procedures to accurately interpret documents/instructions for efficient and prompt action.
  • Advanced computer skills, preferably Google Suite.
  • Ability to organize projects, multi-task, and meet deadlines with a strong customer service background.

About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services, or any other classification protected by law.