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Job Number: 2169190

Experienced Administrator to C Level staff

Santa Rosa, CA

DOE - up to $35.00 per hour

Job Title:
Under limited supervision, supports the head of a department by providing advanced level administrative support and general office duties of a highly responsible and confidential nature.

Experienced Administrator to C Level staff

DOE - up to $35.00 per hour

Requirements:

  • Minimum five (5) years of experience performing administrative support functions for department managers.
  • Minimum six (6) months of experience in coordinating and providing support to large complex projects.
  • Excellent customer service skills.- demonstrate at all time professionalism
  • Strong proficiency in MS Outlook
  • Demonstrate oral & written communication skills.
  • 4. Advanced level proficiency with MS Word, and intermediate level proficiency with PowerPoint, Excel, or Access (required only if applicable to department's needs).
  • Education
  • Bachelor's degree preferred
  • High School Diploma or General Education Development (GED) required.

Responsibilities:

  • Supporting two or more leaders in their department
  • Experienced Administrative Support of C Level staff is highly desired
  • Organizes and expedites flow of work for the department managers office and the department in accordance with the managers method of operation.
  • Schedules appointments and arrangements for meetings, conferences, and travel.
  • Provides routine to moderately complex administrative support for the operations and procedures of the department.
  • Prepares special reports that require gathering, comparing, and summarizing data. Organizes and maintains files, correspondence, and records. Handles and frequently accesses highly confidential and sensitive information. Initiates any follow-up action.
  • Receives and screens telephone calls, letters, and/or visitors. Answers routine questions and provides information related to general department operations, policies and procedures using discretion for matters pertaining to confidential or sensitive information.
  • Determines when to appropriately refer inquiries, requests or issues to managers or department staff members and follows up to ensure resolution on behalf of manager or department.
  • Organizes and prepares routine correspondence for the department manager, as well as complex documents including reports, spreadsheets, presentations, and various forms of communications documents requiring the integration of multiple office technology and software applications. May act as the department's office resource for word processing and spreadsheet application.
  • Assists with tracking the department budget. Tracks and compiles expenses. Prepares monthly expense reports. May address issues to department manager.

Experienced Administrator to C Level staff

Santa Rosa, CA

DOE - up to $35.00 per hour


About Nelson:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.