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Job Number: 2172239

Job Title: Facilities Coordinator
Location: San Francisco, CA

Job Title: Facilities Coordinator

JOB SUMMARY: The Facilities Coordinator assists and supports all daily facility-related

operations, including helping to remain in compliance with all regulations and ordinances, as

well as helping to provide a safe and comfortable work environment. This role will be

responsible for initiatives and projects that may span multiple offices/departments and involve

direct interactions with all firm personnel.

ESSENTIAL FUNCTIONS include the following. Regular and predictable attendance in the

office is an essential function of the job.

Provides firm-wide multi-office facility support including but not limited to the following:

? Schedules and oversees routine maintenance, repairs and support (equipment, space,

furniture, etc.).

? Assists and maintains preventative maintenance schedules. Ensures HVAC units for

the firm's server rooms are regularly maintained.

? Coordinates, schedules and oversees contractors, movers, trade persons, and

contracted services (i.e. plant maintenance, painters, plumbers, carpenters, carpet

cleaners, furniture repairs).

? Solicits bids/estimates and makes recommendations related to purchases from

vendors. Satisfactorily addresses vendor issues that arise in a timely manner.

? Assists with coordination of office location moves, buildouts, expansions.

? Assists in maintaining office floor plans.

? Assists with onboarding of new hires; helps with departures or relocations.

? Assists with ordering firm stationery and business cards.

? Assists with ordering, removal or transferring of nameplates for new, departed or

relocated employees.

? Assists with reviewing and processing vendor invoices in a timely manner.

? Oversees requests for ergonomic assistance in offices/workstations; identifies needs

and makes recommendations for resources or processes to enhance employee

productivity. Installs keyboard trays and monitor arms where needed. Maintains

inventory of ergonomic supplies. Oversees installation of sit/stand desks.

? Assists with furniture moves; handles basic repairs; hangs bulletin boards,


? Interfaces with building management, janitors, engineers and other building staff.

Emails or uses tenant portal to submit building requests as needed.

? Coordinates and oversees the firm's life safety program, including AEDs

maintenance and coordinating applicable training.

? Assists with maintaining office security, which includes managing reception panic

button, security database, access cards (ordering, programing, trouble-shooting

issues, cancelling and auditing), ordering building keys as needed.

? Assists with meeting/conference room scheduling and coordination which may also

include disinfecting of high touch areas, cleaning, set up/removal of tables, food,

drinks, supplies, audio/visual equipment, etc.

? Assists with coordination of hoteling offices, which includes restocking of supplies,

cleaning and disinfecting all high touch areas.

? Assists with special projects, including possible research, setup, implementation.

? Light maintenance and housekeeping duties throughout the office space as needed.

? Serves as back-up to the receptionist as needed.

? Other duties as assigned.

? Works overtime and/or on weekend, as necessary and pre-approved.

? Travels to other offices as necessary


Education: Some college preferred.

Experience: Three years' prior facilities coordination experience desired, preferably in a

professional services firm. Some supervisory experience desirable.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records (if applicable)

Job Title: Facilities Coordinator
Location: San Francisco, CA


About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.