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  • Sector: Office & Admin
  • Function: Office Manager
  • Contact Email:
  • Duration: 5 months
  • Start Date: 2/19/2023
  • Expiration Date: 03 March 2023
  • Job Ref: Nelson_2175123_1675216119

Job Number: 2175123

Office Administrator

Compensation: $27-34/HR

Job Summary:

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to executive management and multiple corporate departments.

Front Office Responsibilities:

  • Handle requests for information, both external and internal.
  • File and retrieve corporate and organizational documents, records, reports, and reference materials.
  • Provide occasional coverage of front desk reception area; including but not limited to answering, screening, and directing incoming phone calls; interacting with visitors, clients, and vendors; opening, sorting, logging, and distributing incoming mail and packages; preparing outgoing mail and online labels for outgoing overnight/express packages; distributing incoming faxes; scanning and emailing correspondence and documents.
  • Arrange and pick up lunch/refreshments for staff meetings.
  • Assist with the planning and execution of company events.
  • Provide administrative support to corporate departments (such as Finance/Accounting, Marketing) when project backlog occurs.
  • Other duties as assigned.

Continued Responsibilities:

  • Prepare expense reports and reconcile corporate credit card statements.
  • Coordinate travel schedules and make reservations.
  • Process registrations for attendance and participation at conference and seminar events.
  • Arrange conference calls and schedule meetings. Coordination of complex executive meetings and ability to transcribe minutes.
  • Communicate and handle incoming and outgoing communications on behalf of the executive staff.
  • Other duties as assigned.

Cont. Responsibilities:

  • Perform daily administrative tasks in support of the Human Resources department, including but not limited to, conduct employment verifications, process Paid Time Off (PTO) requests and track staff certifications.
  • Maintain records, documentation, and files, particularly more complex or sensitive files such as employee files.
  • Other duties as assigned.

Key Competencies:

  • Organizational and planning abilities
  • Customer service and interpersonal skills
  • Communication skills, both verbal and written
  • Attention to detail and accuracy
  • Information gathering and information monitoring skills
  • Meet deadlines while working on multiple assignments simultaneously
  • Judgment and decision-making ability
  • Problem analysis and problem solving skills
  • Ability to handle sensitive and confidential information
  • Self-motivated
  • Flexible

Minimum Job Requirements:

  • 2-5 years of related work experience, such as providing support and assistance at the executive level or within a Human Resources department
  • High school diploma or general education degree (GED)
  • Proficient computer and internet research skills, with a strong knowledge of Adobe Acrobat and MS Office, including Word, Excel, Outlook, and PowerPoint
  • Must be able to type at least 65 wpm
  • Valid driver's license with clean driving record
  • Must be willing to work beyond normal business hours in order to ensure project completion
  • Ability to travel to company offices and project sites, on a limited basis

Preferred Job Requirements:

  • Bachelor's degree from a four-year college or university
  • Experience handling multi-line telephone systems

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 10 pounds

About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services, or any other classification protected by law.