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  • Sector: Manufacturing
  • Function: Office Manager
  • Contact Email: rparker@nelsonstaffing.com
  • Duration: Temp to Hire
  • Start Date: ASAP
  • Expiration Date: 12 August 2022
  • Job Ref: Nelson_2169456_1657737720

Job Number: 2169456

Our client, a mid-sized industrial contractor and metal fabricator located in Oakland, CA, is seeing a full-time, temp-to-hire Office Manager. With more than 75 years of continuous service, our Client is very stable and incredibly passionate about providing our employees opportunity for career advancement and a great place to work. They are family-orientated and highly value the expertise and experience of their team.

What is the Purpose of this role?
Coordinates office activities and maintains business files of projects

What does the Office Manager Do?

  • Assists project manager in preparation and filing of documents such as subcontracts, purchase orders, and daily extra-work reports.
  • Sets up and maintains project files: subcontracts, purchase orders, and vendors.
  • Prepares and distributes reports, including job and equipment and administrative time sheets.
  • Receives and distributes payroll checks.
  • Processes and reconciles approved bills by matching invoices with packing slips.
  • Maintains purchase orders and payment log for subcontractors.
  • Sends approved invoices, purchase orders, and project submittals to accounting and general engineering divisions. Electronically distributes submittals, requests for information (RFI), and correspondence for project engineers. Opens and routes incoming mail, correspondence, and prepares outgoing mail, UPS and overnight deliveries. Prepares and processes paperwork for newly hired and terminated employees.
  • Orders and maintains inventory of office supplies.
  • Greets and assists visitors; gives information to customers, employees, vendors, and business representatives.


What are the Required Qualifications/Background Needed?

  • Requires a minimum of two years of office experience and or training in office procedures and operations.
  • Ability to organize office transactions, and coordinate office activities related to a construction project.
  • Ability to establish and maintain cooperative and ongoing relations among supervisor, coworkers, field staff, vendors, and business associates.
  • Excellent interpersonal, organizational, and communications skills.

About Nelson:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.