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  • Sector: Office & Admin
  • Function: Office Manager
  • Contact Email: rcroteau@nelsonstaffing.com
  • Expiration Date: 04 July 2022
  • Job Ref: Nelson_2168789_1654372328

Job Number: 2168789

Office Manager
San Jose, CA

As the Office Manager of San Jose headquarters, you will be responsible for maintaining the day-to-day office operations, helping manage on-boarding and off-boarding processes, vendor management, asset management, shipping and receiving, and reception.

In this role, you will be working closely with the Human Resources and People and Culture team as a key individual in cultivating company culture at our main office. You will be helping to support internal initiatives such as company events, and helping to foster a safe and inclusive work environment.

To be successful in this highly visible role, you should have excellent interpersonal communication skills and enjoy interacting with many people. The Office Manager will be collaborating cross functionally with all levels of the organization, vendors, guests, and the building management team.

Responsibilities

  • Maintaining the office space including kitchen, shared spaces, meeting rooms to ensure cleanliness
  • Building and vendor liaison: communication with the building management team for any needs, sourcing and managing vendors as needed
  • Supporting internal team-building activities: coordinating company parties and events, supporting company-wide culture initiatives as required
  • Key assignment and gym waiver submission
  • Keep kitchen and common areas clean
  • Order and replenish snacks and office supplies
  • Order daily lunch through DoorDash, or otherwise
  • Direct all shipping and receiving to and from the San Jose office
  • In charge of purchasing and replenishing office supplies, snacks, and daily lunches
  • Working with the Operations team on new hire onboarding processes including desk assignments and set up, purchasing and shipping equipment, coordinating any on-site needs
  • Arranging in-person meetings and logistics as needed
  • Assisting with asset management including laptops, monitors, hardware, office supplies, and building access keys
  • Help with compliance and recordkeeping of any government mandated requirements
  • Work with Samantha, Colleen, Julie to plan and execute on company events including company parties, outings, game nights, and monthly birthday celebrations
  • Welcoming in guests and interview candidates (offering them a drink, a seat, notifying the person with whom they are meeting that their guest has arrived)
  • Laptop and company asset management: tracking laptops, shipping them out, maintaining inventory tracker
  • Swag management: shipping, organizing, receiving, purchasing
  • COVID-19 measures as requested by management

Knowledge & Skills

  • Highly organized with the ability to multitask, deliver projects on deadline with accuracy
  • Strong and effective interpersonal, written, and verbal communication skills
  • Able to interact with key stakeholders within and outside of the organization
  • Proactive, self-starter who is able to take charge of opportunities and work independently with minimal supervision and within a team environment
  • Proven problem-solving skills and able to adapt to changing business needs

Education and Preferred Experience

  • 2-3 years of experience working as an Office Manager or relevant experience in a fast paced environment
  • Experience working in a corporate or startup environment
  • Bachelor's degree preferred
  • Proficiency in computer skills with knowledge in Google Workspace, MS Office, Slack, Trello


About Nelson:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.