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Job Number: 2161712

The Payroll and Accounting Specialist will be responsible for maintaining all payroll related functions and supporting the Accounting team with day to day accounting functions. This is a full-time, permanent position processing payroll for up to 130+ staff members on a bi-weekly basis, as well as working in close partnership to ensure all vendor invoices are received and issued in a timely manner. This position will report into the San Rafael office M-F.

Payroll Duties:

  • Prepares payroll on a bi-weekly basis, ensuring computation of earnings, deductions and benefits payments for employees are accurate in order to generate paychecks.
  • Reviews time cards and paychecks for accuracy and ensures timely distribution of checks and reports.
  • Run necessary payroll reports and dandles routine payroll questions.
  • Notify various department supervisors of any missed time clock punches for their staff .
  • Maintain records of sick leave, vacation and other benefits accrued by employees. Generates final paychecks for terminations.

Accounting Duties:

  • Receives and enters all Accounts Payable invoices and obtains necessary documentation and approvals
  • Identifies & researches payment discrepancies
  • Processes employee expenses per company expense policy
  • Supports Accounting Manager with client billing cycle, including set up & maintenance of client accounts to generate invoices
  • Helps ensure all payments are entered into accounting system timely for accurate cashflow projections

Desired Qualifications:

  • Minimum of 3 -5 years' experience working with Accounts Receivable, Accounts Payable, and Payroll processing
  • Proficient in QuickBooks or similar accounting platform
  • Proficient in using 3rd party payroll processing platforms such as ADP, Paychex, or Paylocity
  • Able to prioritize projects to meet deadlines and take on additional tasks as needed

The target compensation is $65-75k for well qualified individuals. Benefits include medical, dental, & vision.


About Nelson:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.