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  • Sector: Construction
  • Function: Project Assistant
  • Contact Email:
  • Expiration Date: 20 October 2022
  • Job Ref: Nelson_2171457_1663698986

Job Number: 2171457

Our client, a stable Bay Area based Construction company, is looking for an on-site Project Administrator for their San Francisco office.


  • Assist with project setup and maintenance of project records
  • Meet project requirements as set forth by local ordinances
  • Order and distribute drawings
  • Prepare, email and log subcontractor contracts and change orders
  • Request, evaluate, and log all subcontractor insurance certificates
  • Monitor and update expired insurance certificates
  • Collect, log and assemble all project close-out documents
  • Work closely with Accounting to ensure accuracy of data in Sage
  • Assist with various office duties as needed: job duties may expand over time depending on needs
  • Produce subcontracts and subcontract change orders and manage sent documents for signature
  • Manage Subcontractor insurance certificates (request and review all incoming certificates)
  • Assist with bid follow-up, sending/receiving/sorting bid requests/responses, producing bid documents and managing project-drawing files
  • Assist in assembling close-out packages at completion of job
  • Assist with database entry
  • Manage the Subcontractor Prequalification process
  • Assist with office phone coverage


  • 3+ years' administrative experience
  • Proficient in Microsoft Office and Adobe X
  • Excellent written and oral communication skills
  • Sage, ACT!, Procore, PlanGrid, Bluebeam, and EchoSign experience is a plus
  • Possess good analytical skills with strong attention to detail
  • Ability to work with minimal supervision; possess self-discipline with the ability to effectively prioritize
  • Solid interdepartmental communication skills
  • Ability to represent the company in a professional and positive manner
  • Marketing skills a plus
  • Highly resourceful
  • Self-starter/self-motivated
  • Comfortable in a fast-paced work environment (ability to multi-task and prioritize job tasks)
  • Trustworthy, dependable and confidential


About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.