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Job Number: 2177175

Admin Asst

Senior Administrative Assistant (Part-Time)

Client is a small, non-profit corporation dedicated to funding medical research grants in the state of California. We are looking for a part-time Senior Administrative Assistant to join our team at our Foundation located in Petaluma, CA.

Responsibilities for this position include (but are not limited to):

· Provide consistent support for the CEO and CFO (including email, general correspondence and some financial reports in excel)

· Assist the Program Director with application and grant correspondence, annual meetings and website maintenance.

· Communicate with appropriate parties regarding Foundation activities, grants and events

· Attend quarterly Board Meeting and prepare meeting minutes

· Answer the main phone line and provide general Foundation information to the public as well as to potential applicants/grantees.

· Comfortable performing basic clerical duties.

Knowledge, Skills and Abilities:

· College degree (preferred but not required) or equivalent work experience

· Must be fully proficient in MS Office 365 and Adobe Acrobat

· Experience with Slack, Zoom, Trello and WordPress would be helpful

· Strong written and interpersonal communication skills, including excellent grammar and ability to accurately proofread

· High degree of organization and keen attention to detail

· Fast learner, including mastery of new software if necessary

· Ability to handle confidential information appropriately

· Enjoys working in a quiet, casual yet professional, friendly atmosphere in a small office


This is a part-time, non-exempt position, 25 hours per week.

(Preferably) Monday, Wednesday & Friday - 10:00 am to 3:00 pm and Tuesday & Thursday - 12:00 pm to 5:00 pm-- hours and days are flexible with timing but we require a minimum of 4 days per week.

About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services, or any other classification protected by law.